Working efficiently, effectively and in a spirit of partnership, we support people and societies in developing, transition and industrialized countries in shaping their own futures and improving living conditions.
This is what the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) is all about. As a federally owned enterprise, we support the German Government in achieving its objec- tives in the field of international cooperation for sustainable development. We are also engaged in international education work around the globe.
The GIZ “ supporting the Gaza partner structures programme” is seeking to fill a position of
Administrative Assistant to assist the administrative officer in Gaza
Administrative Assistant (Full-time)
Responsibilities and tasks include but are not limited to:
-Assist the Administrative Officer in daily management of program admin and finance issues
-Reviewing and processing advance payments submitted by program local partners
-Reviewing list of expenditures submitted by program partners, and ensure all supporting documentation is
in compliance with GIZ financial reporting standards, guidelines and LS Handbook
-Ensuring that the work environment in GIZ – Gaza office is in compliance with GIZ internal control policies and procedures,
-Ensuring that all advance payments issued to partners are properly accounted for, and spent according to contract
-Assist in inviting offers, organize purchase orders and follow-up service contracts
-Review and prepare cash payments and follow up with suppliers and staff
-Provide clerical assistant to the program including photocopying and scanning of documents, organising and compiling of information materials, and Labels files as needed
-Preparing and organising information materials for the line manager, and assist in preparing financial reports for partners and program when required
-Maintain communications and good relations with colleagues and programme partners;
-Coordinating appointments, setting up meetings, organizing workshops
-Assist in communication matters and facilitate information exchange with partners;
-Assist in any other related task.
-Diploma in secretary, finance, administration or any related field of study
-At least 5 years of experience in similar position
-Very good language skills in English and Arabic. German is a plus.
-Strong computer skills, particularly in MS Office application (e.g. word, excel, PowerPoint)
-Excellent communication and interpersonal skills
-Good working knowledge of ITC technologies (related software, phone, fax, email, the internet)
-Ability to work under stressful conditions, self-initiator, flexible and able to work with people of different backgrounds, service oriented, friendly personality, well organised and motivated.
-Willingness to upskill as required by the tasks to be performed
Assignment: Starting 01.11.2015 to 31.05.2016
GIZ is an equal opportunity employer, and offers an attractive and challenging working environment with opportunities for skill enhancement.
Please make sure you include the following reference in the email subject “Administrative assist- ant”.
We are looking forward to your application by email comprising your CV and cover letter until 11 October 2015 midnight to the following address: firstname.lastname@example.org
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