الأحد، 5 يوليو، 2015

وظيفة Supply & Logistics Assistant Supervisor- اليونيسيف -قطاع غزة

I-Post Information: Job Title: Supply & Logistics Assistant Supervisor Title/ Level: Supply& Logistics Officer, P2
Organizational Unit: Operations
Post Location: Gaza, State of Palestine

II-Organizational Context and Purpose for the job

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

Job organizational context:
This post reports to the Supply & Logistics Officer, P2, in Gaza with technical guidance from Supply Manager in Jerusalem office.

Purpose for the job :
Under the direct supervision of the Supply & Logistics Officer, Gaza and the general guidance of the Chief of Gaza Field Office, assists in the procurement, customs clearance, storage, inventory management, distribution and monitoring of UNICEF's supplies, in support of the Country programme in the Zonal office.

III-Key functions, accountabilities and related duties/tasks

Summary of key functions/accountabilities:
1. Rapid and relevant responses and assistance provided to evolving supply needs and situations, including emergencies, with a priority on achieving value for money.
-Review supply requests for clarity adequacy of specifications as well as obtain additional information when needed. Compiles lists of local sources of procurement, contacts local vendors for price quotations, prepares summary of bids including information on price and conditions of offer.
-Ensure custody and administer programme supplies inventory, warehousing and distribution in the Gaza.
-Carry out regular periodic and annual physical inventory exercise and reporting
2-Integrity, standards and accountability monitored, administered and maintained by implementing sound, accurate supply and logistics management systems, procedures, documentation and accurate reporting.
-Assist in maintaining up to date supply/logistics tracking system to ensure proper follow up for all supplies under assigned projects. Maintain Supply Sales Order monitoring and tracking database.
-Carryout pre-delivery and after delivery inspections of orders. Ensure signature of goods by implementing partners and completion of transaction of hand over in Vision.
-Follow up with suppliers on the timely delivery of goods and coordinate delivery to the end recipients for the assigned Sales Orders.
3-Effective collaboration and partnership in supply/logistics with internal and external counterparts developed and maintained through better coordination, communication and networking.
-Liaise with Supply Division on off shore procurement for assigned Sales Orders
-Follow up on arrival of supplies and coordination from Kerem Sharom as well as receipt
and storage and/or delivery to Implementing Partners.
-Collaborate with Programme sections on needs and consolidate requirements.
-Networking with CO Supply/Logistics staff to ensure efficient exchange of information
4-Knowledgeable delivery of quality services contributing to achievement of work objectives.
-Follow up in all Gaza procurement issues for assigned Sales Orders starting from receiving evaluations sheets to certification of supply and logistics invoices.
-Identify LTA needs of the Zonal office and assist in establishing them.
-Participate in end-user monitoring and tracking of programme supplies to implementing
partners.

IV-Impact of Results 
The staff member will play a key role in the procurement of goods and services but more importantly maintaining efficient tools in the custody, distribution and accounting of programme supplies to implementing partners will contribute to the overall objective of services delivered to children in the Gaza strip.

V-Competencies and level of proficiency required
Core Values
-Commitment
-Diversity and inclusion
§ Integrity

Core competencies
-Communication
-Drive for Results
-Working with People

Functional Competencies:
-Analyzing
-Learning and Researching
-Planning and Organizing
-Following Instructions and Procedures
-Adapting and Responding to Chang

VI-Recruitment Qualifications
Education:
Bachelor’s degree in Business Administration, Supply, Procurement and or Logistics.

Experience:
4 years of progressively responsible clerical or administrative work, with specialized experience in supply/logistics in a variety of materials and services including on the job training in procurement and/or logistics procedures and systems. Experience with computer databases, for the maintenance of logistics chain operations. Knowledge and skills in using standard office computer applications.
i-IT Skills – Computer literacy and the ability to effectively use standard office software tools and other office technology to create documentation, exchange and archive e-mail, and maintain electronic filing systems.
ii-Office Management Skills – Four years of office support work experience, including, organizing and supervising the whole range of office support and administrative activities. Ability to work with minimum of supervision. Ability to extract and format data and to solve operational problems. Ability to organize own and others work, set priorities and meet deadlines. Ability to organize meetings and events. Ability to handle work quickly and accurately under time constraints

Language Requirements:
Fluency in English and local working language of the duty station Working knowledge (Level C) of one language of the Organization is required.

General Conditions: Procedures and Logistics

-If you have experience in working in a similar capacity and want to make an active and lasting contribution to build a better world for children and match the profile outlined, send a detailed curriculum vitae in English AND a duly completed United Nations Personal History form (P11) together with a covering letter. 

The P11 form can be downloaded from our Web site Download P11 Form


-Deadline for Receipt of Applications: 17 July 2015


-Applications should be submitted by either mail and marked confidential or e-mail through
UNICEF State of Palestine vacancy generic account and should be addressed to the following and please quote vacancy notice number HR/VN/2015/12 and post title to:
Chief of Operations
UNICEF State of Palestine
P.O. Box 25141, Beit Hanina, Jerusalem Or

Email: jerusalemhrvacancies@UNICEF.org

-Applications, which do not meet the specified minimum requirements or those that will be received after the closing date will not be considered.
-UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization.
UNICEF is a smoke free environment


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