An International Non-Governmental Organization invites candidates to apply for the following position:
Contract duration: Not Limited
Deadline for application:14 July 2015
Position Description Summary
The Secretary is vested with the overall general administrative support to Gaza Office in Gaza Strip, and reports directly to Office Director. The primary responsibilities of the Secretary include maintaining office filing system, faxing documents, providing logistical support for special events, staff meetings and workshops and assisting in administrative requirements.
Office administrative support
-Maintain office- filing system using proper records and management procedures.
-Answer phones, fax documents and photocopy materials as requested.
-Types documents in Arabic and English, as requested.
-Assists guests and directs them to the person responsible.
-Assist and facilitate special events, staff meetings and workshops as requested.
-Coordinate arrangements for visitors; assist staff in consultant arrangements, transportation, lodging, workspace in the office.
-Assist in maintaining work, leave, sick records for staff and update the RFL balances on a monthly basis.
-Assist in coordinating internal travel of Gaza staff.
-Maintain all vehicle logs for office cars.
-Assist in ensuring that all vehicles are properly serviced and usage logs maintained.
-Assist in procurements and re-ordering of office supplies.
-Assist in the procurement process of office equipment.
-Assist in conducting physical property inventory at Gaza office.
EDUCATION, SKILLS AND EXPERIENCE
-The candidate is expected to have at least 2 years Diploma in Office administration or secretarial science, with at least 5 years' experience in secretarial works or administrative assistance jobs, with evidence of working in well-known organizations.
-Ability to conduct Clerical works with good knowledge in presentation of documents by using Photoshop and CorelDraw.
-Having good organization skills.
-Having good time management.
-Having good communications skills, written and verbal.
-Confidence with IT and computer packages.
-Accuracy and good attention to detail.
-An ability to stay calm and tactful under pressure.
-A bright and positive attitude.
-Good knowledge of English and Arabic.
How to apply
Interested applicants should send their resume to the following email address; firstname.lastname@example.org not later than 14 July 2015.
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