الأربعاء، 12 نوفمبر، 2014

وظيفة سكرتير/ة درجة أ Secretary - وكالة الغوث - الأونروا - غزة

Secretary A- Location :Gaza Field- Type of Appointment :Fixed Term- Deadline for Application :25 November 2014

Vacancy Announcement Number :06-11-2014
Grade :10

Department/Division :Microfinance

 

MAIN RESPONSIBILITIES
In accordance with Agency policy and procedures, the ideal candidate:
-Performs typing and MS Office duties using the appropriate computer software;
-Receives and sorts incoming mail; ensures supervisor/s is aware of items of special interest; locates and attaches referenced background material; distributes to staff members as appropriate; makes photocopies of material required; classifies and files documents including confidential material and dispatches mail;
-Carries out routine actions requiring the gathering and compiling of files and other information; contacts other organisations, departments and units to obtain or co-ordinate material or information as and when required;
-Maintains and updates a computerized system (consolidated list of documents on shared drive) of all incoming and outgoing documents and information and its follow-up status with internal staff;
-Monitors annual and short-term requirements for office supplies; collects information on office needs; prepares orders and keeps track of such requirements for budget preparation and monitoring purposes, where appropriate;
-Monitors the schedule/s of supervisor/s and arranges for meetings and appointments; screens visitors and telephone calls for supervisor/s; brings forward matters to the attention of supervisor/s including deadlines and pending matters and handles routine correspondence, as required;
-Arranges for and may attend meetings as requested; may prepare summaries of such meetings upon instruction of supervisor/s and undertakes resulting follow-up action;
-Performs such other duties may be assigned.

 

PERSONAL & PROFESSIONAL COMPETENCIES
-Completion of full secondary education;
-Completion of a post secondary secretarial course of at least one year’s duration;
-MS Office applications including MS Word, MS Excel, MS Access.
-Five years experience in secretarial work, of which two are at grade 09 for internal applicants;
-Applications from holders of university degree in business administration with two years experience will be accepted.
-Good command of written and spoken English and Arabic.
-Basic drafting skills in English;
-Good organizing skills;
-Interpersonal skills;
-Confidentiality;
-Knowledge of protocol norms.
-It’s desirable to have a Knowledge of UNRWA Staff Rules and Regulations

 

CONDITIONS OF SERVICE
-Basic Salary: Monthly basic salary $830.70; plus a currency adjustment factor (present rate 15.54%) and monthly dependency allowance up to $123.25.
-Contract Duration: Three years including 1 year probation period.
-Leave: 30 days annual leave
-Pension: Provident Fund contribution
-Other conditions of service and benefits may apply.

 

EQUIVALENCY
Candidates with an equivalent combination of relevant academic qualifications, professional training and progressive work experience may also be considered.

 

ASSESSMENT METHOD
Qualified candidates will be required to undergo tests and a competency based interview. To learn more about positive and negative indicators of professional behaviours within the UN competencies, you may review the UN Competency Development – A Practical Guide


ملاحظة هامة : للتسجيل في الوظيفة يرجى تسجيل الدخول و تعبئة طلب التوظيف من هذا الرابط


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